This document together with all Order Forms (as defined below) and incorporated policies constitute a binding legal agreement between you (“You“) and Meetingroom Software Limited, trading as Meetingroom Software, an incorporated and registered company in the Republic of Ireland with a company registration number of 600127 whose registered office is located at Commercial House, Millbank Business Park, Lucan Co. Dublin, Lucan, Dublin, Ireland (“MeetingRoom") (the “Agreement“).

IMPORTANT, READ CAREFULLY : YOUR USE OF AND ACCESS TO THE WEBSITE AND PRODUCTS AND SERVICES AND ASSOCIATED SOFTWARE (COLLECTIVELY, THE “SERVICES") OF MEETINGROOM AND ITS AFFILIATES IS CONDITIONED UPON YOUR COMPLIANCE WITH AND ACCEPTANCE OF THE TERMS OF THIS AGREEMENT. PLEASE REVIEW THOROUGHLY BEFORE ACCEPTING. 

BY CLICKING/CHECKING THE “I AGREE" BUTTON/BOX, ACCESSING THE MEETINGROOM WEBSITE OR BY UTILISING THE MEETINGROOM SERVICES YOU AGREE TO BE BOUND BY THIS AGREEMENT. THE SERVICES ARE NOT AVAILABLE TO PERSONS WHO ARE NOT LEGALLY ELIGIBLE TO BE BOUND BY THE TERMS OF THIS AGREEMENT.

MeetingRoom will provide the Services, and you may access and use the Services, in accordance with this Agreement. MeetingRoom may provide any of the Services hereunder through any of its Affiliates. If You order Services through an on-line registration page or an order form (each an “Order Form“), the Order Form may contain additional terms and conditions and information regarding the Services you are ordering. Unless otherwise expressly set forth in any such additional terms and conditions applicable to the specific Service which You choose to use, those additional terms are hereby incorporated into this Agreement in relation to Your use of that Service.

MeetingRoom licences the use of the Services to you on the basis of this Agreement. It is not selling the Services to you. MeetingRoom retains complete ownership of the Services, and all data generated by your use of the Services, at all times.

The terms of this Agreement apply to the Services, including any updates or supplements to the Services, unless said updates or supplements come with separate terms, in which case those terms may apply. MeetingRoom may change the terms of this Agreement from time to time, for example due to changes in the Services or an amendment to the laws that apply to MeetingRoom and You. MeetingRoom will date and post the most current version of this Agreement on its website. If it makes any changes, it will notify You by revising the “Last Updated" date at the top of the most up-to-date Agreement and in some cases, where appropriate, it may provide you with additional notice (such as adding a statement to its homepage or sending you an email notification). Any changes will be effective upon posting the revised version of the Agreement (or such later effective date as may be indicated at the top of the revised terms).

If MeetingRoom does update the terms of this Agreement and You do not agree to the updated terms, You shall be free to decide whether to accept the terms or stop using the Services. Your continued access or use of any portion of the Services constitutes Your acceptance of such changes. If You do not agree to any of the changes you must immediately deactivate your account and notify MeetingRoom of Your intention to terminate this Agreement. 

System Requirements. Use of the Services requires one or more compatible devices, Internet access (fees may apply), and certain software (fees may apply), and may require obtaining updates or upgrades from time to time. Because use of the Services involves hardware, software, and Internet access, Your ability to access and use the Services may be affected by the performance of these factors. High speed Internet access is recommended. You acknowledge and agree that such system requirements, which may be changed from time to time, are Your responsibility.

1. DEFINITIONS. The following definitions will apply in this Agreement, and any reference to the singular includes a reference to the plural and vice versa.
   
   “Affiliate” means, with respect to a Party, any entity that directly or indirectly controls, is controlled by or is under common control with that Party. For the purposes of this Agreement, “control” means an economic or voting interest of at least fifty percent (50%) or, in the absence of such economic or voting interest, the power to direct or cause the direction of the management and set the policies of such entity.
   
   “End User” means a host or participant who uses the Services.

“Initial Subscription Term" means the initial subscription term for a Service as specified in an Order Form.

“Service Effective Date" means the date an Initial Subscription Term begins as specified in an Order Form.

“Renewal Term" means the renewal subscription term for a Service commencing after the Initial Subscription Term or another Renewal Term as specified in an Order Form.

1. SERVICES. MeetingRoom will provide the Services as described on the Order Form, and standard updates to the Services that are made generally available by MeetingRoom during the term. MeetingRoom may, in its sole discretion, discontinue the Services or modify the features of the Services from time to time without prior notice.
2. USE OF SERVICES AND YOUR RESPONSIBILITIES. You may only use the Services pursuant to the terms of this Agreement. You are solely responsible for Your and Your End Users’ use of the Services and shall abide by, and ensure compliance with, all laws in connection with Your and each End User’s use of the Services, including but not limited to laws related to recording, data protection, intellectual property and privacy. Use of the Services is void where prohibited.
   1. Registration Information. You may be required to provide information about Yourself in order to register for and/or use certain Services. You agree that any such information shall be accurate. You may also be asked to choose a user name and password. You are entirely responsible for maintaining the security of Your user name and password and agree not to disclose such to any third party.
   2. Your Content. You agree that You are solely responsible for the content (“Content“) sent or transmitted by You or displayed or uploaded by You in using the Services and for compliance with all laws pertaining to the Content, including, but not limited to, laws requiring You to obtain the consent of a third party to use the Content and to provide appropriate notices of third party rights. You represent and warrant that You have the right to upload the Content to MeetingRoom and that such use does not violate or infringe on any rights of any third party. Under no circumstances will MeetingRoom be liable in any way for any (a) Content that is transmitted or viewed while using the Services, (b) errors or omissions in the Content, or (c) any loss or damage of any kind incurred as a result of the use of, access to, or denial of access to Content. Although MeetingRoom is not responsible for any Content, MeetingRoom may delete any Content, at any time without notice to You, if MeetingRoom becomes aware that it violates any provision of this Agreement, or any law. You retain copyright and any other rights You already hold in Content which You submit, post or display on or through, the Services.
   3. Recordings. You are responsible for compliance will all recording laws. The host can choose to record MeetingRoom meetings and webinars. By using the Services, you are giving MeetingRoom consent to store recordings for any or all MeetingRoom meetings or webinars that you join, if such recordings are stored in our systems. You will receive a notification (visual or otherwise) when recording is enabled. If you do not consent to being recorded, you can choose to leave the meeting or webinar.
   4. Prohibited Use. You agree that You will not use, and will not permit any End User to use, the Services to: (i) modify, disassemble, decompile, prepare derivative works of, reverse engineer or otherwise attempt to gain access to the source code of the Services; (ii) knowingly or negligently use the Services in a way that abuses, interferes with, or disrupts Meetingroom’s networks, Your accounts, or the Services; (iii) engage in activity that is illegal, fraudulent, false, or misleading, (iv) transmit through the Services any material that may infringe the intellectual property or other rights of third parties; (v) build or benchmark a competitive product or service, or copy any features, functions or graphics of the Services; or (vi) use the Services to communicate any message or material that is harassing, defamatory, threatening, obscene, indecent, would violate the intellectual property rights of any party or is otherwise unlawful, that would give rise to civil liability, or that constitutes or encourages conduct that could constitute a criminal offence, under any applicable law or regulation; (vii) upload or transmit any software, Content or code that does or is intended to harm, disable, destroy or adversely affect performance of the Services in any way or which does or is intended to harm or extract information or data from other hardware, software or networks of MeetingRoom or other users of Services; (viii) engage in any activity or use the Services in any manner that could damage, disable, overburden, impair or otherwise interfere with or disrupt the Services, or any servers or networks connected to the Services or MeetingRoom ‘s security systems. (ix) use the Services in violation of any MeetingRoom policy or in a manner that violates applicable law, including but not limited to data protection  and privacy laws and regulations and laws requiring the consent of subjects of audio and video recordings, and You agree that You are solely responsible for compliance with all such laws and regulations.
   5. Limitations on Use. You may not reproduce, resell, or distribute the Services or any reports or data generated by the Services for any purpose unless You have been specifically permitted to do so under a separate agreement with MeetingRoom. You may not offer or enable any third parties to use the Services purchased by You, display on any website or otherwise publish the Services or any Content obtained from a Service (other than Content created by You) or otherwise generate income from the Services or use the Services for the development, production or marketing of a service or product substantially similar to the Services.
3. RESPONSIBILITY FOR END USERS. You are responsible for the activities of all End Users who access or use the Services through your account and you agree to ensure that any such End User will comply with the terms of this Agreement and any MeetingRoom policies. MeetingRoom assumes no responsibility or liability for violations. If You become aware of any violation of this Agreement in connection with use of the Services by any person, please contact MeetingRoom at info@meetingroom.io. MeetingRoom may investigate any complaints and violations that come to its attention and may take any (or no) action that it believes is appropriate, including, but not limited to issuing warnings, removing the content or terminating accounts and/or user profiles. Under no circumstances will MeetingRoom be liable in any way for any data or other content viewed while using the Services, including, but not limited to, any errors or omissions in any such data or content, or any loss or damage of any kind incurred as a result of the use of, access to, or denial of access to any data or content.
4. MEETINGROOM OBLIGATIONS FOR CONTENT. MeetingRoom will maintain reasonable physical and technical safeguards to prevent unauthorised disclosure of or access to Content, in accordance with industry standards. MeetingRoom will notify You if it becomes aware of unauthorised access to Content. MeetingRoom will not access, view or process Content except (a) as provided for in this Agreement and in MeetingRoom’s Privacy Policy; (b) as authorised or instructed by You, (c) as required to perform its obligations under this Agreement; or (d) as required by law. MeetingRoom has no other obligations with respect to Content.
5. ELIGIBILITY. You affirm that You are at least 16 years of age and are otherwise fully able and competent to enter into the terms, conditions, obligations, affirmations, representations, and warranties set forth in this Agreement, and to abide by and comply with this Agreement.  Your access may be terminated without warning if we believe that You are under the age of 16 or are otherwise unable to be bound by this Agreement.
6. INTENDED USE; RESTRICTION ON USE BY CHILDREN. The Services are intended for business use. You may choose to use the Services for other purposes, subject to the terms and limitations of this Agreement. MeetingRoom is not intended for use by individuals under the age of 16.
7. CHARGES AND CANCELLATION. You agree that MeetingRoom may charge to Your credit card or other payment mechanism selected by You and approved by MeetingRoom (“Your Account“) all amounts due and owing for the Services, including taxes and service fees, set up fees, subscription fees, or any other fee or charge associated with Your Account. MeetingRoom may change prices at any time, including changing from a free service to a paid service and charging for Services that were previously offered free of charge; provided, however, that MeetingRoom will provide you with prior notice and an opportunity to terminate Your Account if MeetingRoom changes the price of a Service to which you are subscribed and will not charge you for a previously free Service unless you have been notified of the applicable fees and agreed to pay such fees. You agree that in the event MeetingRoom is unable to collect the fees owed to MeetingRoom for the Services through Your Account, MeetingRoom may take any other steps it deems necessary to collect such fees from You and that You will be responsible for all costs and expenses incurred by MeetingRoom in connection with such collection activity, including collection fees, court costs and solicitors’ fees. You further agree that MeetingRoom may collect interest at the lesser of 1.5% per month or the highest amount permitted by law on any amounts not paid when due. You may cancel your subscription at any time. If you cancel, you will not be billed for any additional terms of service, and service will continue until the end of the current subscription term. If you cancel, you will not receive a refund for any service already paid for.
8. TERMINATION. The MeetingRoom website contains information on how to terminate Your Account. If you have purchased a Service for a specific term, such termination will be effective on the last day of the then-current term. Your Order Form may provide that a Renewal Term will begin automatically unless either party provides notice of termination at least thirty (30) days prior to the commencement of the next Renewal Term. If You fail to comply with any provision of this Agreement, MeetingRoom may terminate this Agreement immediately and retain any fees previously paid by You. All provisions of this Agreement with the exception of section 2 (Services) shall survive any termination of this Agreement. Upon any termination of this Agreement, You must cease any further use of the Services. If at any time You are not happy with the Services, Your sole remedy is to cease using the Services and follow this termination process.
9. PROPRIETARY RIGHTS. MeetingRoom and/or its suppliers, as applicable, retain ownership of all proprietary rights in the Services and in all trade names, trademarks, service marks, logos, and domain names (“MeetingRoom IP“) associated or displayed with the Services. You may not frame or utilise framing techniques to enclose any MeetingRoom IP or other proprietary information (including images, text, page layout, or form) of MeetingRoom without express written consent. You may not use any meta tags or any other “hidden text" utilising MeetingRoom IP without MeetingRoom’s express written consent.
10. COPYRIGHT. You may not post, modify, distribute, or reproduce in any way copyrighted material, trademarks, rights of publicity or other proprietary rights without obtaining the prior written consent of the owner of such proprietary rights. Meetingroom may deny access to the Services to any User who is alleged to infringe another party’s copyright. Without limiting the foregoing, if You believe that Your copyright has been infringed, please notify MeetingRoom by emailing info@meetingroom.io.
11. NO HIGH RISK USE. The Services are not designed or licensed for use in hazardous environments requiring fail-safe controls, including without limitation operation of aircraft navigation/communication systems, air traffic control and life support systems. The Services shall not be used for or in any HIGH RISK environment.
12. INJUNCTIVE RELIEF. You acknowledge that any use of the Services contrary to this Agreement, or any transfer, sublicencing, copying or disclosure of technical information or materials related to the Services, may cause irreparable injury to MeetingRoom, its Affiliates, suppliers and any other party authorised by MeetingRoom to resell, distribute, or promote the Services (“Resellers“), and under such circumstances MeetingRoom, its Affiliates, suppliers and Resellers will be entitled to pursue any legal remedies available to it, including the pursuit of equitable relief by way of an injunction. 
13. NO WARRANTIES.YOU UNDERSTAND AND AGREE THAT THE SERVICES ARE PROVIDED “AS IS" AND MEETINGROOM, ITS AFFILIATES, SUPPLIERS AND RESELLERS EXPRESSLY DISCLAIM ALL WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. MEETINGROOM, ITS AFFILIATES, SUPPLIERS AND RESELLERS MAKE NO WARRANTY OR REPRESENTATION REGARDING THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE SERVICES, REGARDING THE ACCURACY OR RELIABILITY OF ANY INFORMATION OBTAINED THROUGH THE SERVICES OR THAT THE SERVICES WILL MEET ANY USER’S REQUIREMENTS, OR BE UNINTERRUPTED, TIMELY, SECURE OR ERROR FREE. USE OF THE SERVICES IS AT YOUR SOLE RISK. ANY MATERIAL AND/OR DATA DOWNLOADED OR OTHERWISE OBTAINED THROUGH THE USE OF THE SERVICES IS AT YOUR OWN DISCRETION AND RISK. YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOU RESULTING FROM THE USE OF THE SERVICES. THE ENTIRE RISK ARISING OUT OF USE OR PERFORMANCE OF THE SERVICES REMAINS WITH YOU. MEETINGROOM DOES NOT ASSUME ANY RESPONSIBILITY FOR RETENTION OF ANY USER INFORMATION OR COMMUNICATIONS BETWEEN USERS. MEETINGROOM CANNOT GUARANTEE AND DOES NOT PROMISE ANY SPECIFIC RESULTS FROM USE OF THE SERVICES. USE IS AT YOUR OWN RISK.
14. INDEMNIFICATION. You agree to indemnify, defend and hold harmless MeetingRoom, its affiliates, officers, directors, employees, consultants, agents, suppliers and Resellers from any and all third party claims, liability, damages and/or costs (including, but not limited to, solicitors’ fees) arising from Your use of the Services, Your violation of this Agreement or the infringement or violation by You or any other user of Your account, of any intellectual property or other right of any person or entity or applicable law.
15. LIMITATION OF LIABILITY.TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL MEETINGROOM OR ITS AFFILIATES, SUPPLIERS OR RESELLERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, EXEMPLARY OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER PECUNIARY LOSS OR DAMAGE) ARISING OUT OF THE USE OF OR INABILITY TO USE THE SERVICES OR THE PROVISION OF OR FAILURE TO PROVIDE TECHNICAL OR OTHER SUPPORT SERVICES, WHETHER ARISING IN TORT (INCLUDING NEGLIGENCE) CONTRACT, STRICT LIABILITY OR ANY OTHER AREA OF LAW, EVEN IF MEETINGROOM, ITS AFFILIATES, SUPPLIERS OR RESELLERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN ANY CASE, MEETINGROOM’S, ITS AFFILIATES’, SUPPLIERS’ AND RESELLERS’ MAXIMUM CUMULATIVE LIABILITY AND YOUR EXCLUSIVE REMEDY FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT WILL BE LIMITED TO THE AMOUNT ACTUALLY PAID BY YOU FOR THE SERVICES (IF ANY) IN THE TWELVE (12) MONTHS PRECEDING THE EVENT OR CIRCUMSTANCES GIVING RISE TO SUCH CLAIMS. The exclusions and limitations set out in this clause 16 shall apply to the fullest extent permissible by law, but MeetingRoom does not exclude liability for: 

1. death or personal injury caused by its negligence, or the negligence of its officers, employees, contractors or agents;
2. fraud or fraudulent misrepresentation; and 
3. any other liability which may not be excluded by law.

1. PRIVACY AND OTHER POLICIES. Use of the Services is also subject to MeetingRoom’s Privacy Policy, a link to which can be found by selecting “Privacy” in the footer of MeetingRoom’s website. The Privacy Policy, and all policies noticed at https://meetingroom.io/privacy-policy/ are incorporated into this Agreement by this reference. Furthermore, if Your Use of the Services requires MeetingRoom to process any personal data (“Personal Data”) MeetingRoom shall do so at all times in compliance with its Data Processing Policy (https://meetingroom.io/privacy-policy/) which is also incorporated in this Agreement. 

By using the Service, you acknowledge and agree that internet transmissions are never completely private or secure. You understand that any message or information you send using the Service may be read or intercepted by others. 

1. MISCELLANEOUS
   1. Choice of Law and Forum. This Agreement shall be governed by and construed under the laws of the Republic of Ireland. The Parties consent to the exclusive jurisdiction and venue of the Republic of Ireland.
   2. Waiver and Severability. Failure by either Party to exercise any of its rights under, or to enforce any provision of, this Agreement will not be deemed a waiver or forfeiture of such rights or ability to enforce such provision. If any provision of this Agreement is held by a court of competent jurisdiction to be illegal, invalid or unenforceable, that provision will be amended to achieve as nearly as possible the same economic effect of the original provision and the remainder of this Agreement will remain in full force and effect.
   3. General Provisions. This Agreement embodies the entire understanding and agreement between the Parties respecting the subject matter of this Agreement and supersedes any and all prior understandings and agreements between the Parties respecting such subject matter, except that if You or Your company have executed a separate written agreement or you have signed an order form referencing a separate agreement governing your use of the Services, then such agreement shall control to the extent that any provision of this Agreement conflicts with the terms of such agreement. This Agreement has been prepared in the English Language and such version shall be controlling in all respects and any non-English version of this Agreement is solely for accommodation purposes.