Cookie Policy Terms and Conditions of Service - meetingRoom

Beta Software Licence

Welcome to our Beta Software Licence Overview. This is a short terms of service for the free use of our software platform. If you subscribe to a paid licence there will be a new terms of service available. Updated July 3, 2019

Important – Read Carefully:

This beta program is offered by Meetingroom Software Limited (meetingRoom) and participation in any beta program is governed by these terms of use (the “terms"). The beta program may contain one or more beta services (the “services”) as determined by meetingroom in its sole discretion. 

In order to participate in the beta program and use the services, you must be a customer in good standing, subject to a commercial agreement for a generally available meetingroom service, and must remain so for the duration of the beta program. 

You must also agree to these terms. you understand and agree that Meetingroom will treat your use of the services as acceptance of the terms. 

As long as you comply with these terms, Meetingroom grants you a personal, non-exclusive, non-transferable, limited privilege to access and use the services.

You also hereby acknowledge that Meetingroom has not made any representations, promises or guarantees that the services will ever be announced or made available to anyone in the future and that Meetingroom has no express or implied obligation to you to announce or introduce the services. 

Meetingroom may discontinue any beta program or beta service at any time, in its sole discretion, with or without notice. with respect to the services, this subsection shall supersede any other terms and conditions contained herein, but only to the extent necessary to resolve conflict.


1. Services

1.1 Description. 

The services may be a separate, stand-alone service accessible apart from the generally available service to which you subscribe, or it may be a feature or functionality of that service. further description of the service is provided at the time you enter the beta program, or when a service is added to the beta program, and may be updated from time to time by Meetingroom as the beta program progresses (the “documentation”).

1.2 “As Is” Status. 

By accepting these terms or using the services, you understand and acknowledge that the services are being provided as a “beta” version and made available on an “as is” or “as available” basis. The services may contain bugs, errors, and other problems. Meetingroom strongly recommends that you back-up all data and information prior to using the services. You assume all risks and all costs associated with your use of the services, including, without limitation, any internet access fees, back-up expenses, costs incurred for the use of your device and peripherals, and any damage to any equipment, software, information or data. in addition, Meetingroom is not obligated to provide any maintenance, technical or other support for the services.

1.3 Feedback. 

The services are made available to you for purposes of evaluation and feedback without any compensation or reimbursement of any kind from Meetingroom. you acknowledge the importance of communication between Meetingroom and you during your use of the services and hereby agree to receive related correspondence and updates from Meetingroom. in the event you request to opt out from such communications, your participation in the beta program will be canceled. during the beta program, you will be asked to provide feedback regarding your use of the services. you acknowledge that Meetingroom owns any feedback provided, and you hereby grant to Meetingroom, if for any reason it is further needed, a perpetual, non-revocable, royalty-free worldwide license to use and/or incorporate such feedback into any Meetingroom product or service (including the services) at any time at the sole discretion of Meetingroom. Meetingroom will not publish feedback in a way that is attributable to you without your consent.

1.3 Limitations On Use. 

Limitations specific to any service may be contained in the documentation. you may use the service pursuant to these terms during any period when the beta program is live. when a beta program is not live, you will no longer have access to the services. Meetingroom reserves the right to modify or impose any limitations on the use of the services at any time, with or without notice to you.

2. Participation in the beta program.

    1. 2.1 Eligibility. 

    You may participate in the beta program upon request and approval by Meetingroom, or by invitation from Meetingroom. you may only participate in the beta program if you are a customer in good standing of Meetingroom, subject to a commercial agreement (the “underlying agreement”) for a generally available Meetingroom service, and must remain so for the duration of the beta program. the underlying agreement and the Meetingroom privacy policy are incorporated by reference herein and control for any term not specifically addressed in these terms. in the event that you cease to be a customer of Meetingroom, participation in the beta program will be terminated immediately.

    1. 2.2 Underlying agreement terms control. 

    Unless specifically modified by these terms, the provisions of the underlying agreement continue in full force with regard to your use of the generally available services and these services, including provisions regarding account activity, password security, user content and security breaches.

    1. 2.3 Acceptable Use Policy. 

    Your use of the services is subject to the acceptable use policy found here.

    Reverse engineering. except to the extent permitted by law, you may not modify, distribute, prepare derivative works of, reverse engineer, reverse assemble, disassemble, decompile or otherwise attempt to decipher any code in connection with the services and/or any other aspect of Meetingroom technology.

3. Copyright.

Meetingroom respects the intellectual property rights of others. if you believe the services have been used in a way that constitutes copyright infringement, please notify us as provided in the underlying agreement. Meetingroom reserves the right to delete or disable allegedly infringing content and to terminate the accounts of users who are repeat infringers. Meetingroom also reserves the right to forward the information in the copyright-infringement notice to the user who allegedly provided the infringing content.

4. Intellectual Property.

You agree that Meetingroom owns all legal right, title and interest in and to the beta program and the services, including all intellectual property rights, and except for the license provided herein, no other rights or permissions to any of the services is granted. nothing herein gives you a right to use any of Meetingroom trade names, trademarks, service marks, logos, domain names, and other distinctive brand features.

5. Modification and termination of the service.

Meetingroom reserves the right to modify or terminate the beta program or the services, or your use of the beta program or the services, to limit or deny access to the services and/or participation in the beta program, at any time, in its sole discretion, for any reason, with or without notice and without liability to you. you may discontinue your use of the services at any time.

6. Disclaimer of warranties.

You hereby acknowledge and agree that the services are provided by Meetingroom on an “as is” basis and as available, and your access to and/or use of the Meetingroom beta program or beta services, is at your sole risk. to the extent permitted by applicable law, Meetingroom expressly disclaims all and you receive no warranties and conditions of any kind, whether express or implied, including, but not limited to, those of merchantability, satisfactory quality, title, fitness for a particular purpose and non-infringement. Meetingroom makes no warranty that any of the services will meet your requirements and/or that the services will be uninterrupted, timely or error-free, nor does Meetingroom make any warranty as to the results that may be obtained from the use of the services or the accuracy of any other information obtained through the services. you understand and agree that any material and/or data downloaded or otherwise obtained through the use of any of the services is done at your sole risk and that you will be solely responsible for any damage to your computer system and/or loss of data that results from the download of such material and/or data. no information or advice, whether oral or written, obtained by you from Meetingroom or through the services shall create any warranty not expressly made herein. some jurisdictions do not allow the exclusion of certain warranties and conditions, so some of the above exclusions may not apply to you.

7. Limitation On Liability.

In no event shall Meetingroom be liable for any indirect, special, consequential and/or incidental loss, exemplary or other damages related to these terms and/or whether direct or indirect: (i) loss of data, (ii) loss of income, (iii) loss of opportunity, (iv) lost profits, and (v) costs of recovery or any other damages, however caused and based on any theory of liability, and whether or not for breach of contract, tort (including negligence), violation of statute, or otherwise, and whether or not Meetingroom has been advised of the possibility of such damages. to the extent permitted by applicable law, Meetingroom liability hereunder is limited to $50.00. some jurisdictions do not allow limitation or exclusion of liability for incidental or consequential damages, so some of the above limitations may not apply to you.

8. Indemnification.

You agree to hold harmless and indemnify Meetingroom, its affiliates and subsidiaries, officers, directors, agents, and employees (collectively “Meetingroom indemnified parties") from and against any third party claim arising from or in any way related to (i) your breach of the terms, (ii) your use of the beta program and/or services, (iii) your violation of applicable laws, rules or regulations in connection with the services, or (iv) your user content, including any liability or expense arising from all claims, losses, damages (actual and consequential), suits, judgments, litigation costs and attorneys’ fees, of every kind and nature. in such a case, Meetingroom will provide you with written notice of such claim, suit or action.

9. Confidential Information.

You acknowledge and agree that: (i) subject to sub-paragraph (iv), the successful market launch of commercial versions of the services requires you to keep all Meetingroom data and information discussed and/or made available through or contained in beta program, including, without limitation, the services (collectively the “confidential information") strictly confidential; (ii) the premature release of any of the confidential information would damage Meetingroom competitive edge and intellectual property rights; (iii) the confidential information shall not be shared with anyone other than other authorized participants of the same beta program; and (iv) only confidential information that has been publicly released by Meetingroom may be discussed or shown to the public.

10. Changes to the terms.

Meetingroom reserves the right to make changes to the terms from time to time, and will notify you in such an event. you understand and agree that if you use the services after the date on which the terms have changed, Meetingroom will treat your use as acceptance of the updated terms.

11. Additional Terms.

11.1 Compliance With Laws. Both parties agree to comply with all applicable local, state, national and foreign laws, rules, and regulations, including, but not limited to, all applicable import and export laws and regulations governing use, transmission and/or communication of content, in connection with their performance, access and/or use of the services.

11.2 International Use. The service is intended for use only from within the united states. if you choose to access the services from locations other than the united states, you do so on your own initiative and at your own risk and you are responsible for compliance with all relevant laws and regulations. Meetingroom does not guarantee that the services shall be appropriate and/or available for use in any particular location.

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